Privacy Statement – Haarlem Baseball Week 2026

Version: January 2026
Last updated: January 4, 2026

1. General

The Haarlem Baseball Week Foundation (“HWH,” “we,” or “us”) respects the privacy of all visitors, ticket buyers, volunteers, and partners.
We handle personal data with care, in accordance with the General Data Protection Regulation (GDPR) and other relevant laws and regulations.

In this privacy statement, we explain what personal data we process, why we do so, and what rights you have.

If you have any questions about privacy, please contact us at info@honkbalweek.nl.

2. Data Controller

Organization name: Haarlem Baseball Week Foundation
Address: P.O. Box 2004, 1990 AA Velserbroek, Netherlands
Website: www.honkbalweek.nl
Email: info@honkbalweek.nl

3. What personal data do we process?

We process only the personal data necessary for our activities related to Haarlem Baseball Week.
This may include the following information:

• Name, address, email address, and phone number
• Payment and Ticket Information
• IP address, cookie ID, or online identifier
• Communication preferences (e.g., newsletter subscription)
• Information about your use of our website and campaigns (analytics data)

4. What do we use this information for?

We use personal data for the following purposes:

1. Ticket sales and event admission
   • Order processing via our payment partner CM.com
   • Sending tickets and confirmations
   • Customer Service and Support

1. Communication and newsletters

1. • Sending practical information about the event
   • Sending news and special offers (only with your consent)

1. Marketing and Analytics

1. • Measuring and optimizing our campaigns using Google Ads, Meta (Facebook/Instagram), and analytics tools
   • Gain insight into visitor behavior and preferences (only after consent is given via our cookie settings)

1. Legal obligations

1. • Compliance with tax and administrative record-keeping requirements

5. Legal basis for processing

We process personal data on the following legal grounds (Article 6 of the GDPR):

• Performance of a contract – for ticket sales and admission to the event
• Consent – for sending newsletters and placing marketing cookies
• Legal requirement – for financial records
• Legitimate interest – for security, analysis, and communication with visitors

6. Sharing personal data with third parties

We share your personal data exclusively with carefully selected parties that assist us in providing our services.
These parties process data solely on behalf of the Haarlem Baseball Week Foundation (processors):

We do not sell your personal data to third parties.

7. Transfer outside the European Economic Area (EEA)

When personal data is processed by Google or Meta, it may be transferred to the United States.
We ensure that this is done only in accordance with applicable GDPR rules, based on Standard Contractual Clauses (SCCs) or other approved safeguards.

8. Retention periods

We do not retain personal data for longer than necessary:

9. Your rights

Under the GDPR, you have the following rights:

• Right to access your personal data
• Right to correction or deletion
• Right to restriction of processing
• Right to object to processing
• Right to data portability
• Right to withdraw consent (e.g., for newsletters or cookies)

You can exercise these rights by sending an email to info@honkbalweek.nl.
You will receive a response to your request within one month.
You also have the right to file a complaint with the Dutch Data Protection Authority via autoriteitpersoonsgegevens.nl.

10. Cookies and Tracking

Our website uses cookies and similar technologies.

We distinguish between three types of cookies:

1. Functional cookies – necessary for the website to function properly
2. Analytical cookies – to track anonymized visitor statistics
3. Marketing cookies – to display personalized ads via Google and Meta (only with consent)

When you first visit our website, we’ll ask for your consent to use non-essential cookies via a cookie banner.
You can adjust your cookie preferences at any time via our [cookie settings page].

More information: https://autoriteitpersoonsgegevens.nl/nl/onderwerpen/internet-telefoon-tv-en-post/cookies

11. Visual material

During Baseball Week, photos and videos may be taken for reporting and promotional purposes.
If you appear in any of these images and do not wish to be recognized, please let us know on-site or contact us afterward at info@honkbalweek.nl.

12. Protection of Personal Data

We take appropriate technical and organizational measures to protect your data, such as encryption, access controls, and regular audits of our systems and vendors.

13. Changes

We may update this privacy statement if our practices or the law change.
The most recent version is always available at www.honkbalweek.nl/privacy.
The date at the top of this document indicates when the statement was last updated.

14. Contact

Haarlem Baseball Week Foundation
P.O. Box 2004, 1990 AA Velserbroek
Email: info@honkbalweek.nl
Website: www.honkbalweek.nl